Sage Intacct introduced flexible GL account length adjustments in the 2023 R4 release, allowing changes from 5 to 24 characters even after transactions are posted. This feature enhances financial reporting but requires careful planning due to impacts on integrations, reports, and account mappings.
Increasing GL Account Length in Sage Intacct : Step-by-Step Process
Navigate to General Module > Setup Tab > Configuration > Accounting settings section, tick the “Allow changes to account numbers, including length” and once you’ve made the necessary changes, click “Save” to apply the new changes.
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Now, Navigate to Company Module > Setup Tab > Company > Accounting tab. To modify the account length, click on “Edit” at the top-right of the page to edit the settings. Unlock and adjust the “Primary account number length” and “Sub number length” fields to the desired size up to 24 characters. Once you’ve made the necessary changes, click “Save” to apply the new account length.
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- After saving, edit individual GL accounts via General Ledger > Accounts to extend numbers within the new limit; the record ID remains unchanged.
- For bulk updates, export the chart of accounts including record ID and account number, modify externally, then import back.
- Test thoroughly, as unmapped accounts may break financial statements.
After saving, it’s important to verify that the system has updated correctly. Test the new account length by attempting to create or edit a GL account.
- Check if the additional digits appear in the account structure.
- Make sure that your existing accounts are still visible and that no data has been lost
Accounts shorter than the new length continue functioning but update the mappings promptly.
