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How can ERP systems help hospitals manage supply shortages as demand increases?

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ERP systems for hospitals
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ERP systems for hospitals play a significant role in managing supply shortages as demand increases across healthcare institutions.

The pandemic has wreaked havoc across businesses of all kinds, especially hospitals that are working 24/7. There are numerous challenges that medical staff globally are facing, like managing a significant influx of patients at a time when beds are mostly full. It’s also necessary to ensure that patients get the best treatment at the most affordable costs. Studies show that to provide timely treatments to all, most hospitals are skipping a few necessary stages. It can be a short term arrangement to provide essential medical help to all, but it isn’t a long term solution. News reports tell us that in many places, patients that were discharged are coming back again

ERP systems for hospitals can significantly help the healthcare industry by creating appropriate timelines, assigning responsibilities as per doctors’ availability, and designing treatment pathways according to their needs.

This article will focus on how ERP systems for hospitals can play a vital role in helping hospitals during emergencies such as the ongoing covid-19 pandemic.

1. Demand management

The covid-19 pandemic has shown ample points where the healthcare industry can improve itself. From managing the heavy inflow of patients to designing individual medical pathways, there are many other areas where hospitals need to upgrade themselves. But if these tasks are done manually, they will lead to numerous human errors that can be detrimental to the patient’s health. ERP systems for hospitals prove to be an essential tool as they monitor the following:

a. How many beds are free?

b. How many patients can be admitted at a particular time?

c. Availability of medicines and their real-time price?

d. Which doctor is assigned to which patient?

e. Which patient requires immediate attention and who can be treated at home?

f. How many mobile care units are free?

g. Helps set up telemedicine capabilities.

In times of emergencies such as the coronavirus pandemic, it’s necessary to manage the inventory well. It’s because there is a surge in demand for instruments like masks, gloves, ICUs, Personal Protection Equipment (PPE) kits, and numerous other medical tools. 

ERP systems for hospitals is a significant breakthrough in managing the inventory/warehouse conveniently. Whenever the demand for medical equipment surges or the quantity goes down below the set threshold, the ERP software places orders automatically. 

As we know that the ability to forecast plays a vital role in fighting against a medical emergency such as the covid-19 pandemic, ERP systems provide the necessary help.

a. They monitor data like spread rate, death rate, doubling rate, and allow health care managers to create appropriate strategies.

b. They estimate the short-term future demands so that the hospital staff can stock the essential supplies and set their work plan accordingly.

c. They check information released by the government authorities and other institutes of international repute like daily test rate and social distancing policies. If there is any discrepancy, they alert the designated personnel, so those hospital policies are aligned as per the government’s directives.

d. ERP systems for hospitals can be easily integrated with the patients’ telecommunication devices, such as mobile phones and tablets, allowing the healthcare staff to trace the patient’s movements.

Also Read: How is Sage X3 helping Pharmaceutical Manufacturing Industries?


The healthcare industry is reeling under the pressure of the deadly virus. The pandemic isn’t allowing hospitals to function appropriately, leading to the loss of lives. This situation won’t change if essential steps aren’t taken today. It’s high time that medical institutes — big and small — implement top-notch ERP software for conducting their operations. ERP systems for hospitals will enable the healthcare staff to work at their optimum level, maximize productivity, cut operational costs, and most importantly, offer the best healthcare services to the patients.

At Sage Software Solutions (P) Ltd., we are home to world-class On-Cloud ERP software and CRM software that will solidify your business tech support fundamentals and enable you to build a customer-centric organization. You can also write to us at We will provide you all the required support to implement a Cloud-based ERP systems for hospitals. Book an appointment today!

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Disclaimer: All the information, views, and opinions expressed in this blog are those of the authors and their respective web sources and in no way reflect the principles, views, or objectives of Sage Software Solutions (P) Ltd.

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